Your locations leak revenue between systems your staff run manually.
The leak grows every month. AI employees, custom-built for your clinic. They run intake, the back office, compliance, and marketing across every location, completely overseen by your team. In 30 minutes, we'll show you exactly where it's leaking.
One client added $24,000 a month in referral revenue.
Most clinics start with us in one of three places.
Build the AI employees your clinic is missing, train your staff to use AI the HIPAA-compliant way, or grow your patient base. Each one closes a gap where revenue leaks, and all three feed one dashboard, across every location.
See how each one worksWe measure success in your numbers.
Every system we ship reports on itself: the revenue it stops leaking and the hours it hands back to your staff. A rebuild usually quoted in years went live in 90 days, and a client's seven-location group has run on it since. The referral partnerships it surfaced now add $24,000 a month in recurring revenue.
Where revenue leaks depends on the clinic you run.
How we build it.
We start from the problem you feel, then build the fix on the systems you already run. Discovery and your first working AI employee take 2 to 3 weeks. The full build runs 8 to 12 weeks.
Start with a free 30-minute call
A short call about where the work is piling up and what that is costing you while it stays manual. No commitment, and you leave knowing where you would start.
Discovery and your first AI employee (weeks 1 to 3)
A few working sessions with your team. We map your operation end to end, every workflow across your locations, and find where the money leaks and what closing it is worth. You do not walk away with just a document. By the end of discovery we have built your first working AI employee on top of the systems you already run, so you see it pay off in your real setup before the full build starts.
The full build (8 to 12 weeks, start to finish)
We build the rest of the AI employees you mapped and wire them across every location. Nothing goes out until your team approves it, so you stay in control the whole way. One pediatric therapy client had all seven locations live within 90 days.
Common questions.
What are AI employees for clinics?
AI employees are custom-built software that does the repetitive back-office work a trained staff member would, while a person on your team reviews and finalizes every action before it goes out. They close the revenue and compliance leaks that open up when work moves by hand across locations. Nothing they do runs without a human signing off first.
Will this work with our EHR, or do we have to rip out what we run?
It works on top of whatever you already run, WebPT, CentralReach, SimplePractice, with no migration. The leak most clinics never see lives in the gaps between those systems, where data is rekeyed by hand and things fall through. We build into those gaps instead of giving you one more login to manage.
How is this different from a SaaS billing tool?
A SaaS tool is the same product sold to every clinic. What we build is custom-scoped to your workflows and your EHR, with a human on your staff finalizing every action before it goes out. You are not renting a generic product; you are running something built around the way your clinic actually works.
Where is our money actually leaking right now?
Usually in the seams between your locations and systems, where auth windows get missed and denials quietly age out. We do not ask you to guess at it. A free 30-minute call gives you our read on where a clinic like yours is most likely leaking and where you would start. The full map, every workflow and what each gap costs, is the first stretch of the build.
Does this hold up across multiple locations?
Yes, and that is exactly where it pays off. One location can patch workflows by hand; at two or more, the inconsistency compounds and the leaks multiply faster than staff can catch them. One pediatric therapy client had all seven locations running on a custom build within 90 days.
Want to know what the leak is costing you?
Every month you wait is another month the money keeps leaking. Give us thirty minutes and we'll show you where.